Author: Jonathan Stuckey
A fundamental tool in the kitbag for publishing solution in SharePoint Online is the Highlighted Content webpart (HCWP). Pointing at local content is well covered online in Microsoft's articles and videos
In this article I'll do a quick run down on using the extended query options, to pull in existing information across site-collections.
Preparation is key
navigate to the site where the content is
copy the site path URL (e.g. https://organisation.sharepoint.com/sites/<resource_site>)
navigate to library
open settings > library settings
identify key column that will be used for filtering i.e. Function
click on column and find the internal column name
open site-settings
select Search Schema
under Managed properties enter internal column name (e.g. Function)
make note of the Refinable property returned which has this mapped e.g. RefinableString02
Now we have key information, we can configure the results in Highlighted Content webpart.
On target page
Once you have the key field internal name, and related Refinable reference, you can use this to identify content you want in the Highlighted Content web-part.
navigate to your page where will display information
edit the page
edit the HCWP
In the Content Source section - paste in the source URL
Select the site
Scroll down the panel
In Filter and Sort section, change the Filter to 'Managed Property'
In 'Find a managed property' drop-down type in 'Refinable'
Wait a couple of seconds...
Managed property name will now populate
Select our Refinable property (RefinableString02)
Now change the matching-criteria in box below, to 'Begins with'
In final box type in 'Health' - this is the label of the content we want to display
If content has been indexed, and the Refinable property picked-up the results (left in picture) will instantly change to show the desired content. If not, you may have to wait for the search crawl to complete.
Remember
HCWP is basically a search driven content roll-up. This means some times it can take a while for your content to show-up in the view. Be patient. SharePoint indexing isn't instantaneous - it can be anything from 15-minutes to 4-hours, depending upon the load on your tenancy.
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About the author: Jonathan Stuckey
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